Information for Donors
If you are interested in donating materials to the Archive, please contact us through our material donation form, email, or postal mail. If you have a large number of items to donate, please contact us to make arrangements concerning the delivery of the materials to the Archive. Once the materials are received, they will be accessioned and you will be sent a letter and deed of gift. After receiving a signed deed of gift, Archive staff will then process the materials. This includes light preservation treatment, housing materials in acid free sleeves, folders and boxes, as well as any necessary conservation work which would help to prolong the life of the materials. All items donated to the Archive will be placed into a collection in the donor's, creator's or organization's name. Once the collection is processed a finding aid will be created. The finding aid is essentially an inventory and description of the contents of the collection, and also usually includes a brief summary and information regarding the donor. The finding aid assists researchers locate information they are interested in within your collection. All collection materials will be housed in a climate controlled environment designed to extend the lives of archival materials. Once materials arrive in the Archive building, they cannot be removed. Researchers must be present to view any collections.
